Clearance Procedure for Submission of Soft Copy Theses / Projects / Dissertations

Clearance Procedure for Submission of Soft Copy Theses / Projects / Dissertations

1. Graduating student forwards a duly signed PDF version of their project/thesis and dissertation and other relevant documents to their respective Deans.
2. Dean forwards verified documents to Graduate Studies Secretariat and in return, the Secretariat forwards the same to the Library through periodicals@uonbi.ac.ke for printing and binding.
3. The Library Bindery raises invoice which contains payment details, bank details, paying charges, and emails to the student to pay for printing and binding services.
4. Students are encouraged to use Mpesa payment mode by using their personal phone numbers for ease of identification.
5. Student Scans and forwards a copy of the payment evidence to bindery@uonbi.ac.ke.
6. Library Bindery confirms payment, clears students for binding services, and forwards scanned copies of the clearance form and payment receipt to the Graduate Studies Secretariat, Dean, and the Student.
7. Library prints and binds copies of thesis/project/dissertation, distribute to departments, and uploads the soft copy to the Digital repository.

• Procedure for Submission of Soft Copy of Thesis/Project/Dissertation for Printing & Binding

NB.

• Original receipts can be collected from Library Bindery at Jomo Kenyatta Memorial Library (JKML) Main Campus after clearance.
• All bound copies shall be retained by the University and students who require additional copies can place a request to the Library upon payment.

Printing & Binding Charges are as follows:

• Four (4) copies for PhD theses @Kshs.3, 000 per copy totalling to Kshs.12,000.00
• Four (4) copies for Masters by Thesis @Kshs.1, 950 per copy totalling to Kshs.7.800.00
• Two (2) copies for Postgraduate Diploma and Masters by projects/dissertation @Kshs.1,450.00 per copy totalling  to Kshs.2,900.00

Kindly note that all bound copies shall be retained by the University.  Any student who requires an extra copy or copies can place a request to the Library after paying for printing and binding charges.

Payment shall be done through either of the following modes -

• LIPA NA MPESA mode. Students using this mode should ensure they use their personal MPESA account and pay by Buy goods & service – Till Number 807313.
• Deposit to Absa Bank. Account Name:  UNES Corporate Account | Branch: Westland Branch | Account Number: 0732255303. The narrative should be the name of the student and their Registration Number. 

1. Student Scans and forwards a copy of the payment evidence to bindery@uonbi.ac.ke
2. Bindery confirms payment, clears students for binding services, forwards scanned copies of the clearance form and payment receipt to the Graduate Studies Secretariat, Dean and the Student.
3. The Dean initiates the clearance of the student for him/her to seek clearance from various departments.